Your registered office address is the official address on the corporate record, where legal and government notices are delivered. Your mailing address is simply where you’d like your day-to-day correspondence to go. The registered office address can be the same as the mailing address (and most times they are) but they can also be different. Understanding the distinction helps you decide how to set yours up.
Need to update one or both? Tobuso can take care of it for you.
The registered office address
This is the address the government, the courts, and the public use to reach your corporation. It has to be a physical location, not just a P.O. box, because some documents may need to be delivered directly to a person there (for example, the papers that start a lawsuit often require “personal service”). It’s on the public record, so anyone can look it up, which is one reason some owners use a commercial or professional address rather than their home.
The mailing address
Your mailing address is where you prefer routine mail to go. It can often be a P.O. box and it doesn’t have to match the registered office address. Some owners keep their registered office at their lawyer’s office or their accountant’s address and route everyday mail somewhere more convenient, like a P.O. Box near where they carry out their day-to-day work.
What happens if you don’t
In the short term, usually nothing dramatic happens. Over time though mail starts going to a place no one is watching. That can lead to missed filings, and missed filings can quietly push your corporation out of good standing, which is a much bigger headache to fix than the address change itself. The reassuring part: updating the address now is routine and it’s easy to avoid bigger issues down the road.
If you’d like to get it done right then Tobuso has a solution for you. Tobuso prepares the resolution, files the change with the registry, updates your minute book, and updates your CRA business address, so the whole thing is handled for you. You’re left only with letting your bank, insurer, and customers know.
Same or different?
Either is fine. The one rule worth remembering: official notices go to the registered office, so it should always be an address that someone actually monitors. If that’s not true today, it’s worth fixing; an unwatched registered office is how important filings get missed.
If you’re updating either address and want it done right, Tobuso prepares the paperwork, files the change with the registry and CRA, and keeps your records in order, so you don’t have to manage the moving parts.
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